FORBIDDEN FRUIT EXHIBITION 2011
HOW TO MAKE YOUR PAYMENT FOR THE EXHIBITION
14.12.10
PAYMENTS ARE NOW DUE TO THE FORBIDDEN FRUIT EXIBITION 2011
VENUE DETAILS
>The venue we have chosen is Maverick Showroom
> The date of our event is 17.10.2011
> This date has been held for us temporarily until the 4th February 2011
> The chart below has the confirmed details of how much the venue will cost and how much each artist will need to pay and also has the contact information for the gallery.
PAYMENTS DETAILS:
> We are now accepting payments for the Forbidden Fruit exhibition 2011.
> Artists will need to pay the following EACH = £105.71
> All Artists Including myself will have between NOW and the 1st February 2011 to make the payment for the venue,
> Its important that all payments are received by the 1st February 2011 the and no later to ensure that the event runs smoothly and to secure our space.
> Please note, this payment is just to secure the venue, and does not cover the costs of catering, or advertising, when required this will be made separately later on in the year 2011.
> Please note payments should not be made directly to the gallery as they cannot accept numerous payments from various artists and require the payment in full in one sum.
>Payments can be made in the following ways.
> Please read our t&c before making your payment
> VIA PAYPAL
If you have a paypal account you can make the payment by clicking here
> VIA DEBIT/CREDIT CARD
If you would like to pay via debit card you can make the payments by clicking here
> VIA WESTERN UNION
Please note this is a separate company and we hold no responsibility for any loss of payments via this method
If you wish to make payments using this method please contact me via email and I will send you the details you require to send the payment
PAYMENTS TERMS & CONDITIONS:
> Please click here for payments t&c.
WHAT ARTISTS NEED TO PAY
( Split between 35 Artists = £105.71)
WHEN ARTISTS NEED TO PAY
NOW - 1st Febuary 2011
VENUE DETAILS
THE CONFIRMED PAYMENT CHART
Please read the information above for more details and also see chart below.
|
Items |
£ |
Due Date |
Based on split between 35 Artists Each Artists needs to pay.. |
|
Maverick Showroom (Inc. V/A/T Based on 20% = 2011) |
£3,600 |
NOW - 1st Feb 2011 |
£102.85 |
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|
|
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Catering Costs ( Independent) |
£200.00 |
July TBC |
£5.71 |
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|
|
|
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Damage Fee – Refundable – |
£100.00 |
NOW - 1st Feb 2011 |
£2.85 |
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|
|
|
Advertising costs Flyers & Brochures if printed |
£100.00 |
July - TBC |
£2.85 |
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|
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Total |
£4,000 |
|
£114.28 |
VENUES
IMPORTANT CHANGE OF INFORMATION
The total amount of artists that we have taken part and that have completed the form to confirm this is 35 (Including myself), because the amount is less than we had hoped as not all artists have confirmed their participation, these are the artists that the cost will be split between.
For this reason the venue that we will be exhibiting has changed, as advised previously, if we do not have enough artists taking part, this will mean that the cost that each artist will incur will be too much for each person to pay. We have also taken into account the maximum amount that each artist is willing to contribute.
The only noticeable difference with this venue, is that it is a lot smaller than the Barge House, however for the price and space this will suit the amount of artists that we have taking part.
The information on the gallery that we have chosen can be found below, We have decided on the venue by taking into account all the facilities that they offer and the overall cost of the venue. Some of this information would have already been sent to you when we were in the process of narrowing down the gallery’s and this space was our 3rd choice.
We do not have a date confirmed as yet, however we have been advised that spaces are available in October 2011 and these can be pencilled held, but only for a short period of time, and we risk loosing the booking to someone else if we don't pay for the space as soon as posible.
We will start accepting payments for the venue in the next few days, once we have the date, this information will be placed on the website along with the information as to how you can send payment towards the space. Artists will have around 5-6 weeks to make the payment you can see this information on the charts below.
As we are getting nearer to booking this venue. It’s important that all artists are serious about taking part and should inform us well in advance before payments are due, if they are not able to be a part of the event.
Even though we are exhibiting in a different space the same rules apply, each artist will be contributing towards the costs so this can be split fairly.
For this venue we will require the payment in full, as this is cheaper than the previous gallery choice.
If we had still chosen Barge House and split the costs between 35 artists this would have required each person to pay £190.64 as apposed to the rough estimate below of £114.28 for the Maverick Showroom
Its also more beneficial for all the artists to pay the venue cost in full as once we have completed the full costs for the space, then we can all concentrate on the preparation of the event itself and the artwork.
All payments are non-refundable… unless we are unable to proceed with the event or have to change venues, and then artists can request a refund, or request that we hold the funds towards the next chosen venue.
If you have any concerns or worry about the new space – please do not hesitate to get in touch.
|
Maverick Showroom |
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|
Website |
http://www.maverikshowroom.com/ ( Please view the website pictures and room sizes can be seen here) |
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Cost |
£3,600 ( Including V/A/T) for both floors |
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Location |
Shoreditch – An art Location & a mixture of classes various art galleries in the area |
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Gallery size |
A good size space for the price has two floors ground and basment will fit 100 artworks. |
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Advertising |
They have an emailing list and they can also promote the event online |
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Catering |
You can bring your own Refreshments without any charge or Hire a Caterer of your own choice again without charge |
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Availability |
Available in October |
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Staffing |
There will always be someone there to look after the works and you are also welcome to attend as well. |
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Dry Hire |
So we provide everything., The gallery do have a few plinths that can be used. |
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Facilities |
We provide our own audio and visual equipment. |
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Additional Fee’s |
Damage fee is £100 and this is refundable |
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Overall Outlook |
A really nice space, the location has several art spaces and galleries on the same road, so its known as an art area, The showroom have put together several successful events and are very professional. They have a good foot fall at around 10 people per hour. The walls are white washed so the images will stand out nicely, we can hang our images up any way we wish so long as we make good of the walls afterwards. A very friendly atmosphere. |
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Other |
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Gallery T&C's 2010PDF (companyoriginal).pdf Size : 104.285 Kb Type : pdf |
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Items |
£ |
Due Date |
Based on split between 35 Artists |
|
Maverick Showroom (Inc. V/A/T Based on 20% = 2011) |
£3,600 |
7th Feb 2011 |
£105.82 |
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|
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Catering Costs ( Independent) |
£200.00 |
July TBC |
£5.88 |
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Damage Fee – Refundable – |
£100.00 |
7th Feb 2011 |
£2.94 |
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Advertising costs Flyers & Brochures if printed |
£100.00 |
July - TBC |
£2.94 |
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Total |
£4,000 |
|
£117.64 |
THIS VENUE BELOW WILL NO LONGER BE USED
The Venue that we have chosen after the Gallery Vote is
Barge House
Forbidden Fruit Exhibition 27th Sept – 3rd October 2011
We have decided on the venue by taking into account all the facilities that they offer and the total of the vote count.
Now we have a chosen venue and dates we will be in email communication with the gallery up until the exhibition date to ensure that everything runs smoothly, it’s also important that artists do get in touch with us if they have any questions or concerns about the exhibition.
Artists can also start promoting and advertising the event, having the relevant dates should make this easier for all of us.
You will see below a chart outlining the estimate costs that will be involved,
As explained previously these costs will be divided between all artists. So the more artists that take part the less the cost is for each artist
As we are getting nearer to booking this venue. It’s important that all artists are serious about taking part and should inform us well in advance before payments are due, if they are not able to be a part of the event.
As the total cost will be split between all of us involved, it’s important that we have the accurate amount of artists taking part so that we do not have to amend the amount we will all have to pay.
If for whatever reasons we do not have enough artists to take part and the costs divided become too much, we may have to consider finding a smaller and cheaper venue.
Currently this estimation is based on the division between 60 artists.
Confirmation
All artists are now required to place their name below to confirm that they are still interested in the event and will definitely be taking part in the exhibition and will be contributing their part of the funds towards it Artists need to mark their name email & maximum budget towards the exhibition – excluding any personal costs such as accommodation/ Travel etc, So we have an idea of the maximum amount each artists is willing to contribute.
The amount you write down will not necessarily be the amount that you pay, we need this information so we can establish the maximum amount each artists is happy to contribute towards the whole event.
Artists have between now and Sunday 28th Nov 2010 to place their name down and maximum budget.
Deposit Information
The venue has pencilled in our dates 27th Sept – 3rd Oct 2011 and the venue is currently on hold temporarily until Monday 27th December 2010. A deposit amount of £570 + V/A/T currently @ 17.5% = £669.76 is needed to secure the venue so we can exhibit next year.
The deposit amount required from each artist will depend on how many artists put their names down and confirm that they are taking part, currently estimated at 60 artists the deposit amount should be roughly around £11.16. But this will be confirmed on Monday once we know how many artists are participating.
All payments will need to be received between Monday 29th November and Friday 24th December the latest. When making your payments it’s important to ensure that you cover the sending costs as well.
All artists will be informed & more details will follow on Monday 29th November 2010 regarding how to make payments.
All payments are non-refundable… unless we are unable to proceed with the event or have to change venues, and then artists can request a refund, or request that we hold the funds towards the next chosen venue. Please see below a chart outlining the estimate costs that will be involved are for information purposes only, the deposit amount you will need to pay will be confirmed on Monday 29th November 2010.
(Please note: This chart is a rough estimate based on 60 artists involved and is subject to change.)
|
Items |
£ |
Due Date |
Based on split between 60 Artists |
|
Barge House Venue (Inc. V/A/T) |
£4688.25 |
9th Feb - 20th April 2011 |
£78.13 |
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Catering Costs |
£500.00 |
July TBC |
£8.33 |
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|
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Insurance Costs |
£560.00 |
July TBC |
£9.33 |
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Venue Supervisor Costs for 16 Hours |
£320.00 |
9th Feb - 20th April 2011 |
£5.33 |
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Damage Fee – Refundable – Minus Electric £60.00 |
£500.00 |
9th Feb - 20th April 2011 |
£8.33 |
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Advertising costs Flyers & Brochures if printed |
£100.00 |
July - TBC |
£1.66 |
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Total |
£6668.25 |
|
£111.13 |
Please note V/A/T is due to increase next year by 20% so these prices could change.
Right now all we need is for artists to complete the form below.
Westminister Hall
Images
Room Descriptions 3 rooms total (Rough Sizes in feet) Room 1 36x25 Room 2 40x40 Room 3 15x10 Total 418 SqFt
Catering Documents
Equipment Hire
| Barge House
Images
Room Descriptions 13 rooms total (Rough Sizes in feet) Ground Floor Room 1 36x15 1st Floor Room 1 36x18 Room 2 18x18 Room 3 18x18 ( Dark Room) 2nd Floor Room 1 36x18 Room 2 24x15 (Drak Room) Room 3 28x16 Room 4 36x18 Room 5 24x15 ( Dark Room) 3rd Floor Room 1 18x15 Room 2 36x18 Room 3 18x15 ( Dark Room) 4th Floor 50x24 ( Dark & Light Room) Total 1187 SqFt
Equipment Hire
As this venue is dry hire they do not supply any equipment, however there are several website where you can hire exhibition equipment, these will be placed on here shortly. Alternatively for this venue artists can bring their own equipment if they have this. |
IMPORTANT INFORMATION FOR ALL ARTISTS TAKING PART PLEASE READ CAREFULLY
EXHIBITING/TAKING PART
As this is an international exhibition we understand that some of the artists who are based outside of the UK may have difficulties in regards to traveling to the UK to display their work, and may also find it costly to transport the original pieces of art from one country to another.
Alternatively we want to make sure that all artists are able to take part, so those who do reside outside of UK and that are not able to attend the exhibition can use one of the following ways to ensure their work can still be displayed
(Please note: artists that are not able to attend, but still have thier work on display are still required to contribute to the costs of the Venue)
Section A
(Painting/Prints)
1) Artists who cannot attend can send us a print of their works that they wish to display and will be responsible for the costs to send the work as well as the costs to have their work returned to them, Artists who use this method will also be required to pay for the transportation of getting their work to the venue. If several artists use this method the costs can be split between them. We do not take any responsibility for the works while they’re in transportation. If artists do not have prints of their works and are not able to find a company that offers a printing service, they can request that we print the work for them onto canvas and the artist will be responsible for the cost of this.
2) Alternatively artists can send their original works, however we do not encourage this as the cost of sending original works is priceless. And we cannot take any responsibility for what happens to the works while they are in transportation.
Section B
(Sculptures / Other)
Artists who can attend the exhibition and use a different medium may wish to consider creating their works over here to save costs on transportation of their works to the UK, this especialy relates to large sculptures that are made out of a heavy substance.
Artists who cannot attend but still want to take part may need to use a different method, or have a clean picture taken of their Sculptures and use one of the options in section A.
ITS IMPORTANT THAT ALL ARTISTS WHO WILL BE USING THIS ALTERNATIVE CONTACT US NOW OR NO LATER THAN 4 MONTHS BEFORE THE EXHIBTION DATE.
DISPLAY CRITERA
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Display Presentation Criteria.doc Size : 580.5 Kb Type : doc |
Presentation of the works is very important and there is a set criteria that arts works will need to meet if they are to be displayed.
(Pictures / Paintings / Prints on Canvas Frame)
These will need to be hung with picture hooks or wire, more details will follow once we have seen the second venue. ( Please see file attached)
(Pictures / Paintings / Prints on paper)
These will need to be framed ( Please see file attached)
(Sculptures / Other methods)
Sculptures will need to be displayed on a plinth or a square white wooden board at least 3 inches thick and the sculptures cannot be put directly onto the floor. If any artists use any other mediums and would like to know how to display their work please email me.
Equiptment
Depending on the method of art, all artists will need to purchase equipment to display their works; this can be done as a group or individually. If artists need specific equipment for single use then this will need to be purchase individually. If equipment is needed that will be of use to the whole group then the cost of this will be split between all artists involved.
Please see the information below the Venues regarding what equipment is available for each venue and email me to let me know what you may need to purchase.
PROMOTION & ADVERTISING
It is very important for all artists to be involved in the promotion and advertising of the exhibition. This will become easier once we have a venue and set dates.
Promotion can be done in the following ways; there are also many helpful tools online that can give you information on how to promote exhibitions
1) Contacting local newspapers via email about the event and your work.
2) Placing the event online using several event listing websites & your social networking sites.
3) Informing your government body of the event.
4) Leaving information about the event in various places such as libraries, theatres, galleries.
Etc...
Artists that live outside of the UK may find it easier to advertise themselves as artists, rather than just advertising the event itself, to gain exposure.
E.g. asking your local papers to follow up on your personal journey as you take part in this event.
